Oil & Gas Invoice Template (Arabic)

Who it is for

Service companies that bill an operator for work at a wellsite, a gathering station or a plant: rig and equipment rental, well services, wireline and testing crews, inspection, camp and catering, transport and logistics. The operator may be a national oil company, an international company or a joint venture between them. In Libya, Iraq and the Gulf the operator's finance and contracts staff often work in Arabic while field teams and partners use English, so you may need the same invoice in both languages.

What an oilfield service invoice has to carry

• The purchase order or call-off number issued under your service contract, and the contract number itself. Operators match invoices against these first, and an invoice without them is commonly sent back.
• The AFE (authorisation for expenditure) number the work is charged to, when the operator gives you one. It is how the cost reaches the right well or project budget.
• The number of the signed field ticket or service ticket behind each line: the record, signed on site by the operator's representative, of the hours, equipment and materials actually used. A line that no ticket supports is usually disputed.
• The well, field or site, and the dates of the work.
• Day rates and standby rates on separate lines, mobilisation and demobilisation as their own lump sums, and consumables or third-party costs kept apart from your own services.
• If your contract ties payment to HSE reporting, such as a permit-to-work number, a job safety analysis or a closed-out incident report, quote that reference on the invoice.

Tax and currency

Whether your invoice carries VAT, and at what rate, depends on where your company is registered for VAT, where the operator is and where the work is done, and the rules differ from country to country and between kinds of service. A contractor registered for VAT in the country of the work usually charges that country's rate: 15% in Saudi Arabia, 5% in the UAE and Oman and 14% in Egypt; Libya and Iraq levy no VAT. A contractor based in another country often charges no local VAT, and the operator accounts for it under the reverse charge instead. Check with your tax adviser which applies to your contract before you add VAT to the invoice.

Contracts are often priced in US dollars and paid in local currency, or the other way round; when they are, show both currencies and the exchange rate on the invoice so the operator's accounts team has nothing to convert. Withholding taxes and retentions are also set by your contract and local law, so check them against the contract rather than relying on the invoice to settle them.

How to build it in Xuvilo

1. Open the industrial designs, Works Order and Plant & Equipment. The button on this page shows their Arabic versions, which print right to left.
2. Under Document references, fill in Purchase Order No., Batch / Lot No. and Delivery Note No.; only the fields you fill in are printed. There is no separate AFE or field-ticket field: put the AFE number in the notes, and each ticket number in that line's Detail line, which prints under its description.
3. Enter each day rate, standby day, mobilisation and consumable as its own line. Quantity × rate is totalled for you, and the tax rate fills in from the currency.
4. Choose USD, SAR, AED, LYD, IQD or another currency. To show a second one, switch on Show a second currency and enter the rate; the invoice prints both amounts on every line and in the totals, with the rate and its date.
5. Add your company stamp and an authorised signature, then press Download PDF. An invoice longer than a page continues onto further A4 pages.