By the Xuvilo Editorial Team · Last reviewed:
Xuvilo's free invoice generator for United Kingdom is a browser-based tool that lets freelancers, traders, contractors and small businesses create a professional invoice in under sixty seconds. The United Kingdom invoice generator pre-loads the correct currency (GBP) and the local tax rate (20% VAT), supports both Arabic & English with proper layout, runs entirely in your browser so your customer information stays on your device, and exports a clean A4 PDF you can email or print. There is nothing to install, no account is required for the core flow, and during our launch phase every tool is free.
Create your free United Kingdom invoice now →
Most UK business invoices are settled by bank transfer over Faster Payments (near-instant) or BACS (three-day cycle), with the sort code and account number printed on the invoice; cheques have largely disappeared. Net 30 is the default payment term, and the Late Payment of Commercial Debts Act lets suppliers add statutory interest of 8% above the Bank of England base rate plus fixed compensation on overdue B2B invoices. VAT invoices must show the supplier's VAT registration number (format GB followed by 9 digits) and separate lines for net, VAT and gross amounts. Invoicing is in GBP and English as a matter of course, with pounds shown to two decimal places.
Step 1. Open the United Kingdom invoice generator. Currency and tax are pre-loaded for you. Fill in your business details and logo; signed in, the company profile you save under Settings fills them in for you.
Step 2. Add your customer and your line items. Quantity, unit price and tax update the totals automatically. Switch language between Arabic & English as needed; Xuvilo flips the layout to RTL or LTR for you.
Step 3. Click "Download PDF". Your United Kingdom invoice is generated as a print-ready A4 file in GBP, ready to email to the client or attach to your accounting system.
United Kingdom applies 20% VAT on most invoiced goods and services, so Xuvilo defaults the tax rate to 20% VAT on the United Kingdom invoice. You can override the rate per line, exclude exempt items, or add multiple tax components if your business requires it.
The tax authority responsible for United Kingdom is HM Revenue & Customs (HMRC). The UK VAT registration threshold is £90,000 of taxable turnover in a rolling 12-month period (raised from £85,000 in April 2024) — verify the current figure with HMRC.
The UK has no general B2B e-invoicing mandate, but VAT-registered businesses must comply with Making Tax Digital (MTD), which requires keeping digital VAT records and filing returns through MTD-compatible software. HMRC ran a consultation in 2025 on promoting wider e-invoicing adoption, so standardised e-invoicing may arrive in the coming years — verify the latest position with HMRC. Suppliers to the NHS are already required to e-invoice via Peppol.
Xuvilo isn't only an invoice generator. The same business profile powers a free quotation generator for sending price quotes before a deal is signed, a free receipt generator for confirming payments after they're made, and a 859 template library for industry-specific designs. Most United Kingdom businesses go through quote → invoice → receipt for every project, and Xuvilo covers all three.
The standard UK VAT rate is 20%, with a 5% reduced rate for items such as domestic energy and a zero rate for most food and children's clothing. A full VAT invoice must show your VAT number, the rate applied per line, and the net, VAT and gross totals separately.
No general mandate exists for B2B invoices. However, VAT-registered businesses must follow Making Tax Digital rules for digital record-keeping and filing, and NHS suppliers must e-invoice via Peppol. HMRC consulted on broader e-invoicing standards in 2025, so check for updates.
Yes, but if you are UK VAT-registered the VAT amount must also be shown in sterling, converted using HMRC-approved exchange rates. Many UK freelancers billing overseas clients invoice in USD or EUR and receive funds via multi-currency accounts to avoid conversion fees.
UK law gives you an automatic right to statutory interest at 8% above the Bank of England base rate on overdue commercial invoices, plus fixed compensation of £40 to £100 per invoice depending on the amount. Stating this right in your payment terms is common practice and often speeds up payment.
Yes. During our launch phase every core tool is free, with no sign-up and no payment details: create as many invoices, quotations and receipts as you need and download them as PDFs. Paid plans are coming soon, and the Pricing page shows what the Free plan will include once they launch.
Yes, all documents export instantly as professional A4 PDFs ready to print or share by email.
Yes. Switch Xuvilo between Arabic (right to left) and English (left to right) at any time; each document prints in one language: Arabic when you are using Xuvilo in Arabic or have chosen an Arabic template, English otherwise; and every field accepts text in either language.
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