By the Xuvilo Editorial Team · Last reviewed:
Xuvilo's free invoice generator for Spain is a browser-based tool that lets freelancers, traders, contractors and small businesses create a professional invoice in under sixty seconds. The Spain invoice generator pre-loads the correct currency (EUR) and the local tax rate (21% IVA), supports both Arabic & English with proper layout, runs entirely in your browser so your customer information stays on your device, and exports a clean A4 PDF you can email or print. There is nothing to install, no account is required for the core flow, and during our launch phase every tool is free.
Create your free Spain invoice now →
Spanish invoices show the supplier's NIF (tax ID) and, uniquely, self-employed professionals invoicing Spanish businesses apply IRPF withholding — typically minus 15% (7% for new autónomos) deducted from the invoice total, which the client pays to the AEAT on the freelancer's behalf. Payment is by SEPA transfer or domiciled direct debit, with Bizum reserved for consumer-facing micro-payments; the anti-late-payment law caps B2B terms at 60 days. There is no minimum threshold for charging IVA, so even the smallest autónomo invoices with 21% IVA from the first euro. Invoices are in Spanish (or co-official languages) and euros, numbered in strict sequence per series.
Step 1. Open the Spain invoice generator. Currency and tax are pre-loaded for you. Fill in your business details and logo; signed in, the company profile you save under Settings fills them in for you.
Step 2. Add your customer and your line items. Quantity, unit price and tax update the totals automatically. Switch language between Arabic & English as needed; Xuvilo flips the layout to RTL or LTR for you.
Step 3. Click "Download PDF". Your Spain invoice is generated as a print-ready A4 file in EUR, ready to email to the client or attach to your accounting system.
Spain applies 21% IVA on most invoiced goods and services, so Xuvilo defaults the tax rate to 21% IVA on the Spain invoice. You can override the rate per line, exclude exempt items, or add multiple tax components if your business requires it.
The tax authority responsible for Spain is Agencia Estatal de Administración Tributaria (AEAT / Agencia Tributaria). Spain traditionally has no VAT registration threshold — IVA applies from the first invoice — though an EU-derived small-business franchise regime has been under consideration; verify the current position with the AEAT.
Spain mandates FacturaE e-invoices for suppliers to the public sector, and a universal B2B e-invoicing obligation was legislated in the Crea y Crece law, though it only takes effect one to two years after the implementing regulations are finalised — verify the current status with the AEAT, as the regulations have been long delayed. Meanwhile the separate VERI*FACTU rules require businesses to use certified, tamper-proof invoicing software from 2026 (companies first, self-employed later). Large companies already report VAT ledgers in near real time via the SII system.
Xuvilo isn't only an invoice generator. The same business profile powers a free quotation generator for sending price quotes before a deal is signed, a free receipt generator for confirming payments after they're made, and a 859 template library for industry-specific designs. Most Spain businesses go through quote → invoice → receipt for every project, and Xuvilo covers all three.
The general IVA rate is 21%, with a 10% reduced rate and a 4% super-reduced rate for essentials. Because Spain has no registration threshold, virtually every business and autónomo charges IVA from their first invoice, itemising base imponible, rate and cuota separately.
The Crea y Crece law makes B2B e-invoicing compulsory, but the clock starts only once the technical regulations are approved — large companies get about a year to comply and smaller ones two. Separately, VERI*FACTU certified-software rules bite from 2026, so most Spanish businesses will modernise invoicing regardless; confirm dates with the AEAT.
Autónomos providing professional services to Spanish businesses must subtract IRPF withholding — generally 15%, or 7% during the first years of activity — on the invoice, which the client remits to the tax office as an advance on the freelancer's income tax. The invoice therefore shows base, plus 21% IVA, minus the retención, giving a net payable.
B2B services to VAT-registered clients elsewhere in the EU are invoiced without Spanish IVA under the reverse-charge rule, citing both parties' intra-community VAT numbers (validated in VIES) and noting "inversión del sujeto pasivo". These sales are reported on the Modelo 349 recapitulative return, and payment arrives by standard SEPA transfer in euros.
Yes. During our launch phase every core tool is free, with no sign-up and no payment details: create as many invoices, quotations and receipts as you need and download them as PDFs. Paid plans are coming soon, and the Pricing page shows what the Free plan will include once they launch.
Yes, all documents export instantly as professional A4 PDFs ready to print or share by email.
Yes. Switch Xuvilo between Arabic (right to left) and English (left to right) at any time; each document prints in one language: Arabic when you are using Xuvilo in Arabic or have chosen an Arabic template, English otherwise; and every field accepts text in either language.
Looking for a different country? See all 57 country invoice generators, or jump straight to the popular ones: Saudi Arabia, UAE, Egypt, Libya, Jordan, Kuwait.
