By the Xuvilo Editorial Team · Last reviewed:
Xuvilo's free invoice generator for Japan is a browser-based tool that lets freelancers, traders, contractors and small businesses create a professional invoice in under sixty seconds. The Japan invoice generator pre-loads the correct currency (JPY) and the local tax rate (10% Consumption Tax), supports both Arabic & English with proper layout, runs entirely in your browser so your customer information stays on your device, and exports a clean A4 PDF you can email or print. There is nothing to install, no account is required for the core flow, and during our launch phase every tool is free.
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Japanese B2B invoicing follows the shimebi/haraibi rhythm: suppliers bill on the client's closing date (typically month-end, 月末締め) and are paid on a fixed day the following month or later (翌月末払い — end of next month), so terms effectively run 30-60 days. Payment is by furikomi bank transfer over the Zengin system, and the payer customarily deducts the transfer fee unless agreed otherwise; hanko seals on invoices, while no longer legally required, are still appreciated by traditional companies. Invoices (seikyūsho) state amounts in yen — which has no decimal subdivisions — and show the supplier's T-number under the qualified invoice rules. Withholding tax of 10.21% applies when companies pay individual professionals such as writers and designers.
Step 1. Open the Japan invoice generator. Currency and tax are pre-loaded for you. Fill in your business details and logo; signed in, the company profile you save under Settings fills them in for you.
Step 2. Add your customer and your line items. Quantity, unit price and tax update the totals automatically. Switch language between Arabic & English as needed; Xuvilo flips the layout to RTL or LTR for you.
Step 3. Click "Download PDF". Your Japan invoice is generated as a print-ready A4 file in JPY, ready to email to the client or attach to your accounting system.
Japan applies 10% Consumption Tax on most invoiced goods and services, so Xuvilo defaults the tax rate to 10% Consumption Tax on the Japan invoice. You can override the rate per line, exclude exempt items, or add multiple tax components if your business requires it.
The tax authority responsible for Japan is National Tax Agency (NTA, 国税庁). Businesses with taxable sales of JPY 10 million or less in the base period (two years prior) are exempt from consumption tax, though many register voluntarily to issue qualified invoices — verify with the NTA.
Japan introduced the Qualified Invoice System (インボイス制度) in October 2023: only invoices bearing a registration number (a "T" followed by 13 digits) issued by an NTA-registered business entitle the buyer to input consumption-tax credits. There is no mandate for electronic transmission, but Japan promotes Peppol-based digital invoices under the JP PINT standard, and the Electronic Books Preservation Act requires invoices exchanged electronically to be stored electronically with integrity controls. Verify registration and storage obligations with the NTA.
Xuvilo isn't only an invoice generator. The same business profile powers a free quotation generator for sending price quotes before a deal is signed, a free receipt generator for confirming payments after they're made, and a 859 template library for industry-specific designs. Most Japan businesses go through quote → invoice → receipt for every project, and Xuvilo covers all three.
The standard rate is 10%, with 8% for food and certain items, and a qualified invoice must show amounts broken down by rate along with the issuer's T-registration number. Without that number, business customers cannot claim the input credit, which is why even small suppliers have registered.
No — the Qualified Invoice System concerns invoice content, not transmission, so paper and PDF remain valid. Japan is nonetheless standardising digital invoices on the Peppol JP PINT format, and the Electronic Books Preservation Act obliges you to archive electronically received invoices in electronic form with timestamps or equivalent controls.
Invoice in yen where possible, respect the client's closing date (shimebi) so your invoice enters the correct payment cycle, and expect settlement at the end of the following month via Zengin furikomi transfer. Note that Japanese payers traditionally deduct the bank transfer fee from the remittance unless you specify otherwise.
Payments from companies to individual professionals for defined services — manuscripts, design, translation, lectures and similar — are subject to 10.21% withholding income tax, which the payer remits to the NTA. The amount is a prepayment of your income tax, reconciled when you file your kakutei shinkoku annual return.
Yes. During our launch phase every core tool is free, with no sign-up and no payment details: create as many invoices, quotations and receipts as you need and download them as PDFs. Paid plans are coming soon, and the Pricing page shows what the Free plan will include once they launch.
Yes, all documents export instantly as professional A4 PDFs ready to print or share by email.
Yes. Switch Xuvilo between Arabic (right to left) and English (left to right) at any time; each document prints in one language: Arabic when you are using Xuvilo in Arabic or have chosen an Arabic template, English otherwise; and every field accepts text in either language.
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