By the Xuvilo Editorial Team · Last reviewed:
Xuvilo's free invoice generator for China is a browser-based tool that lets freelancers, traders, contractors and small businesses create a professional invoice in under sixty seconds. The China invoice generator pre-loads the correct currency (CNY) and the local tax rate (13% VAT), supports both Arabic & English with proper layout, runs entirely in your browser so your customer information stays on your device, and exports a clean A4 PDF you can email or print. There is nothing to install, no account is required for the core flow, and during our launch phase every tool is free.
Create your free China invoice now →
In China the fapiao is not a courtesy document but the transaction's tax-legal proof — clients routinely withhold payment until the correct fapiao (with the buyer's full registered name and 18-character unified social credit code) is issued, and employees cannot claim expenses without one. B2B settlement moves by bank transfer over CNAPS, while Alipay and WeChat Pay dominate smaller commercial payments; cross-border receipts are subject to SAFE foreign-exchange procedures and supporting documentation. Standard VAT rates are 13% for goods, 9% for construction and transport, and 6% for services, with small-scale taxpayers levying a reduced collection rate. Payment terms stretch long — 60-90 days is unremarkable in Chinese supply chains — and invoices are in Chinese and RMB.
Step 1. Open the China invoice generator. Currency and tax are pre-loaded for you. Fill in your business details and logo; signed in, the company profile you save under Settings fills them in for you.
Step 2. Add your customer and your line items. Quantity, unit price and tax update the totals automatically. Switch language between Arabic & English as needed; Xuvilo flips the layout to RTL or LTR for you.
Step 3. Click "Download PDF". Your China invoice is generated as a print-ready A4 file in CNY, ready to email to the client or attach to your accounting system.
China applies 13% VAT on most invoiced goods and services, so Xuvilo defaults the tax rate to 13% VAT on the China invoice. You can override the rate per line, exclude exempt items, or add multiple tax components if your business requires it.
The tax authority responsible for China is State Taxation Administration (STA, 国家税务总局). Small-scale taxpayers with monthly sales up to CNY 100,000 (CNY 300,000 quarterly) have enjoyed VAT exemption under rolling relief policies, and general-taxpayer status typically starts at CNY 5 million annual sales — verify current concessions with the STA as they are extended year to year.
China's invoicing runs on the government-controlled fapiao system: invoices are official tax receipts issued through STA infrastructure, and the country has completed a nationwide shift to fully digitalised e-fapiao (数电发票), which are generated on the STA's platform without pre-printed paper stock or special hardware. A VAT special fapiao is required for buyers to deduct input VAT, while general fapiao serve as expense evidence. Rules and rollout details evolve by province, so verify current e-fapiao procedures with the local tax bureau.
Xuvilo isn't only an invoice generator. The same business profile powers a free quotation generator for sending price quotes before a deal is signed, a free receipt generator for confirming payments after they're made, and a 859 template library for industry-specific designs. Most China businesses go through quote → invoice → receipt for every project, and Xuvilo covers all three.
General taxpayers charge 13% on most goods, 9% on categories like transport and construction, and 6% on modern and financial services, while small-scale taxpayers apply a reduced levy rate (3%, often discounted under relief policies). Only a VAT special fapiao lets the buyer credit input VAT, so B2B clients will specifically request one.
China has moved to fully digitalised e-fapiao issued through the State Taxation Administration's national platform, replacing paper and hardware-based systems across all provinces. The e-fapiao carries the same legal force as paper fapiao; consult your local tax bureau for the procedures applying to your registration type.
Foreign suppliers issue commercial invoices (in USD or RMB) rather than fapiao, and the Chinese client handles withholding VAT and income tax on the service fee before remitting the net amount abroad under SAFE foreign-exchange rules. Expect the client to request contracts and documentation, since banks verify paperwork before releasing cross-border payments.
Without a fapiao bearing its exact registered name and unified social credit code, a Chinese company cannot book the cost, deduct VAT or satisfy auditors — the fapiao is the legally recognised proof of the transaction. Issuing the correct fapiao type promptly is therefore the single biggest lever for getting paid on time in China.
Yes. During our launch phase every core tool is free, with no sign-up and no payment details: create as many invoices, quotations and receipts as you need and download them as PDFs. Paid plans are coming soon, and the Pricing page shows what the Free plan will include once they launch.
Yes, all documents export instantly as professional A4 PDFs ready to print or share by email.
Yes. Switch Xuvilo between Arabic (right to left) and English (left to right) at any time; each document prints in one language: Arabic when you are using Xuvilo in Arabic or have chosen an Arabic template, English otherwise; and every field accepts text in either language.
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